Accounting Assistant Manager- AR

I. Job Purpose:

Manage Account Receivable (AR) team:

• Ensure the collections of all kinds of receivables effectively. Lead account receivable team to meet the company’s KPIs and issue the VAT invoices properly.

II. Job Accountabilities:

1. AR process:

• Lead account receivable team to monitor closely receivable and debt collection in time from suppliers (work with suppliers for collection of income for examples: incentives, supports, promotion, ATM fee, branding fee...).
• Understand clearly & control the tracking system of all the trading terms of all suppliers, follow up with Merchandising (or any relevant department) on any changes of trading terms/ all kind of supports.
• Follow & align with Merchandising Dept. (or related Departments) on payment terms data of purchasing contract to control invoice checking and posting invoices in the systems correctly and timely within the report deadline, to control all related promotion and support schemes from all suppliers.
• Validate and control Vendors’ master data. Track and control all kind of Account Receivable Reporting on financial system.
• In charge to review and submit reports relating to monthly incomes, sales, overdue debts or ad-hoc reports to line managers or above as request.
• Establish performance indicators related to receivables for debt collection performance validation/ability. Proactive to propose and recommend effective and feasible debt collection methods.
• Maximize automation in data processing and reporting together with minimizing manual calculations while ensuring compliance with accounting principles, standards and applicable tax regulation.

2. Output VAT tax report:

• Summary and supervise issuing VAT invoices for sales record entries / trading & service income entries in the financial system correctly and on timely basis. Responsible for monthly total VAT output report of sales and incomes to the related tax accounting function.
• Understanding and keep tax tracking on online portal, in charges of all kinds of company’s invoices adjustments, cancellation and replacements and any other related of company’s invoicing.

3. Other tasks:

• Train & coach to the team members about new regulations, departmental & company policies. Allocate works to team and monitor/validate their performances. Guide and share experience to colleagues.
• Review and improve process/ system to increase performance and reduce workload for team.
• Work with internal partners to resolve all the issues relating to internal/ external, authorities in related matters.
• Prepare Company’s policies / standard procedures relating to Account Receivable and provide action plans of controlling point for mistake prevention / detection to ensure proper procedure implementing.
• Store the documents according to company regulations.
• Other tasks appointed by line manager or above.