Business Admin

• Salary: : Negotiation
• Location: District 1, HCMC
• Contact: Ms. Duong – 070 666 6213
• Detailed information at https://manpower.com.vn/job/business-admin-2

RESPONSIBILITIES

• General office management such as ordering stationary and IT accessories for the office, name cards, sim cards, admin work for office expansion when required, etc.
• General admin such as document printing, signatory and stamping, scanning, delivery etc… and other administrative support to departments in office and O&M team at Site.
• Administrative for new hires such as laptop purchase and coordination with IT team for laptop installation, laptop delivery if the new hire is site-based amongst others (access card, stationery, sims card, name card, etc.)
• Managing service facilities such as PPE, uniforms, employee profiles, employee insurance cards…
• Processing Purchase Request and Goods Receipt on system for procurement needs from departments. Also collect payment documents from vendor, check and submit to finance team.
• Managing company token and alignment with logistic vendors on token hand-over / take-over. Supporting in coordinating & checking logistics documents
• Processing monthly payment for company services such as telephone fee, taxi, office rental, car rental, outsourcing employee service, courier service.
• Coordinate and supervise in Visa procedure with external vendor.
• Answering company incoming calls, receiving connection from internal/external side to service team.
• Booking meeting rooms and conference facilities for service activities.
• Arrange annual health check as required by local law for employee belong to service team. Update frequently for any local labor law change, which relating to our O&M team.
• Supporting hotel booking, car rental for colleagues travelling to Vietnam and any ad-hoc administrative supports.Translation of documents when required.
• Arranging & archiving service document (service contract/agreement with client & sub-contractor, communication letter, Minutes of Meeting, general service document…)
• Support site teams for any sending/receiving document.
• Connect with foreign factories/offices (China, Thailand, Spain, EU…) for any communication/document transferring.
• Covid-19 coordinator: support colleagues for entry approval application, HSE coordinator for Vietnam with support from regional HSE
• Perform any other ad-hoc tasks as and when required.

REQUIREMENTS:

• Graduate in a relevant degree, or equivalent experience
• Fluent in written and spoken English
• Organized, pro-active and hardworking
• Ability to work in a fast-paced and quickly evolving market
• Excellent administrative skills and attention to detail
• Ability to manage and prioritize multitasks
• Able to work effectively and proactively without supervision
• Desire to be a part of the Vietnam renewable energy transition
• To possess a keen attitude and willingness to learn, remain motivated and ambition to progress within the industry

APPLICATION: