Nhân Viên Nhân Sự - Trainee Profile Coordinator

Job description

Specific Tasks:

I. Develop and maintain trainee profiles

1. Develop and maintain trainee profiles using internal system, and ensure that they are up-to-date and accurate.

2. Collect and analyze data on trainees, including their study achievements, extracurricular activities, and other relevant information.

3. Attend meetings with trainees, teachers and staff, and participate in discussions related to trainee profiles and opportunities.

4. Stay up-to-date with industry trends, regulatory changes, and market developments that could impact trainee profiles and opportunities.

5. Run the gifted trainees’ project with career orientations, self- development and boost them to be the leaders/ contributors/ collaborators in school activities

II. Monitoring and Reporting

1. Regularly report on progress and developments to the KOTO Management including an annual training report.

III. Trainee Internship Program

1. Manage the Internship program for the last 6 months of the KOTO program.

2. Work independently to arrange placements for trainees with appropriate notice to hospitality partners.

3. Maintain regular contact with established hospitality partners who host trainees for Internship and employ KOTO alumni.

4. Ensure that MOUs are up to date and enforced when trainees are placed for Internships.

5. Prepare trainees for Internship by setting expectations, and assist them with the application and interview process.

6. Conduct weekly reviews with the Internship trainees to get feedback and offer advice.

7. Lead trainees in completing additional internship related assignments.

8. Attend site visits to review trainee progress with hotel staff and the trainee.

9. Prepare Internship report for sponsor (See number 6).

10. Manage the receipt of Internship allowances paid by hospitality partners, and the redistribution of these payments to trainees (if applicable).

11. Arrange for outside guest speakers to address KOTO trainees during their internship period.

12. Communicate openly with the Training department and the Trainee & Alumni Services during the transition into the Internship period.

IV. Job Placement Management:

1. Communicate with trainees in their last six months on the requirements for the first-year job placements and oversee the signing of alumni agreements.

2. Ensure that 100% of new graduates are placed in jobs for their first year after finishing the 24-month program.

3. Follow up with alumni in their first year to ensure they meet the requirements to get their certificate after their first year of employment.

4. Share job vacancies and employment opportunities with KOTO trainees during their internship period.

5. Provide feedback on interview and CVs as directed by the Training Department and when requested by trainees.

6. Manage domestic job vacancies sent to KOTO and share them with alumni, keeping an up-to-date record of the postings and vacancies filled by alumni.

7. Develop, implement and manage Casual Work Program for KOTO alumni.