OFFICE ADMINISTRATION CUM RECEPTION INTERN

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☞ CÔNG TY TNHH AMERICA INDOCHINA MANAGEMENT VIETNAM

View: 121

Update day: 10-12-2024

Location: Vietnam

Category: Human Resources Administrative / Clerical / Assistant PG / PB / Reception Other

Position: Nhân viên chính thức

Salary: Negotiate

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Job content

Performance objectives:

1. Administration

 Office Administration
• Coordinate and manage appointments, meetings, and schedule in order to prevent duplicate bookings
• Maintain general office files and other files related to the company’s operations
• Manage, track stock of office supplies, equipment, and furniture and place orders when necessary
• Manage taxi cards, company grab account, phone line, internet
• Register, manage business card and parking space for employee
• Update and send internal contact list, birthday list monthly to employee
• Collect bills, invoices, check debit of services provider and submit to Accounting Department monthly
• Contact maintenance services if problems happen
• Other office administration tasks arise
 HR Administration
• Create user/email and ensure to connect printers, scan folder for employee and manage employee information
• Set up working space, equipment and other office facilities for employee
• Coordinate with HR Administrator for annual health check-up
• Coordinate with HR Administrator for annual accident contract renewal
• Conduct company events such as International Women’s Day, Vietnamese Women’s Day, Halloween, etc.
• Coordinate with HR Department to organize year-end party and company trip
• Other tasks as assigned by BOD/ HR Manager

2. Reception

• Welcome visitors and direct them to the relevant office/personnel
• Receive and transfer calls, Fax to proper internal extension
• Receive and manage daily mails/ deliverer/ couriers
• Book flight, hotel, car rental for BOD, employees for business trip
• Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, etc

Requirements:

  • Open for fresh graduated who has interest in administration job
  • Good communication 4 skills in both Vietnamese and English
  • Multi-tasking and time-management skills, with the ability to prioritize tasks and problem-solving
  • Detail-oriented, proactive, responsible and result-oriented
  • Be able to work independently or in team

What we offer:

  • Competitive base salary with monthly bonus + phone allowance + 13th month salary
  • Compulsory insurances are fully covered after probation
  • An open and dynamic English working environment with promotion opportunities
  • Great chance to develop through on-the-job training methods
  • Friendly, professional and supportive colleagues

Working location: 117 Nguyen Du, Ben Thanh Ward, District 1, HCMC

Working time: 08:00 – 17:30 from Monday to Friday

Application: please send your CV to email.

Deadline: 09-01-2025

Click to apply for free candidate

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