Admin cum Accounting Intern – 60-100% – HCMC

SMG Swiss Marketplace Group Vietnam (“SMG-VN”) is a tech company, fully part of SMG Swiss Marketplace Group, the pioneering network of online marketplaces in Switzerland and a leading European digital company that simplifies people’s lives with forward-looking products. Operating as an innovation center of 50 people in Vietnam, SMG-VN helps shape the Swiss digital future by providing innovative solutions that serve the company’s purpose.

Our team of 50 people is mostly composed of young, dynamic, and talented tech professionals. Our values are Aim High, Better Together, and Act Responsibly – Your job helps the team operate at their best.

Job Description

A/ What you will be doing:

You will be a member of the Finance, Operation, and Compliance team and be responsible for the following tasks:

1/ Administration: (About 60-70% workload)

• Manage office supplies, amenities, catering requests, and service to employees.
• Ensure the office is well organized, clean, and neat.
• Execute the company policies of employee care and benefits (welcome gifts, gifts for life events, gifts for work anniversaries, annual health check-ups, private insurance, parking tickets, etc.).
• Support in organizing teambuilding activities.
• Manage employee attendance and types of leaves as per the company’s regulations and do accurate monthly attendance reports for salary payments.
• Be responsible for reception and administrative tasks such as answeringphone calls and forwarding them to related people if necessary, receiving and delivering company letters or packages, and supporting company guests…
• Make simple periodical government reports.
• Other low-complexity tasks include supporting other business units with data entry if ever needed.

2/ Finance and accounting: (About 30-40% workload)

• Receive and process accounting documents and payment requests (Up to 15 requests/week).
• Be responsible for reconciling payable and receivable accounts (1 customer – our mother company with 1 invoice/month and 5 key suppliers with about 3 -10 invoices/month).
• Book all accounting entries in the accounting system (e.g., Misa). (Up to 150 entries/month).
• Make monthly tax declarations.
• Other tasks assigned.

Note: Our financial activities are mostly internal; we don’t do business in Vietnam and mostly serve our parent company in Switzerland.