Supply Chain Executive (Temporary 7 Months)

Job description

• Deliver a range of operational support services to enable functions such as sales or customer service to operate effectively.

*** Sales Order Confirmation:

• Receive customers’ inquiry, consult with Engineering in configuring new products in SAP and maintain material master data

• Check Procurement Lead-time for buy products with the relevant Supplying Branch/Plant

• Check production lead time, including material availability & lead-time with Procurement and In-house Production with Planning & Manufacturing

• Advise Customers BVN Lead-time

• Receive customers’ purchase orders via email, fax or Mosaico, check data accuracy and upload into/ confirm in SAP, then send sales order confirmation to customers

*** Sourcing & Purchasing of imported goods

• Do sourcing for imported goods from oversea branch offices and plants (for the best price, the lowest landed costs and the shortest lead time)

• Release purchase orders for imported products

• Track delivery status from vendor

• Send shipping instruction to suppliers when goods available and billed

• Notify Logistics for inbound shipments for pick-up and transporting arrangement

• Instruct Logistics of trading purpose and import details for duty payment when goods arrive Vietnam

*** Order Processing & Outbound Shipping for Customers

• Send shipping schedule to planning every week, push Production and arrange delivery with Warehouse

• Issue delivery and billing when goods available and in accordance with SOs, including getting VAT invoices for Local Customers from FIN.

• Provide shipping documents (packing list, billing and C/O, C/Q, if any to Customers)

• Arrange transport (domestics) or notify Logistics of export shipments

• Inform Customers any deviation of the orders (quantity reduction, anticipation, delay, shipping constraints…)

*** Trading management

• Work based on the existing stock of trading goods and Customer order to calculate trading volume to do proper import mode

*** General administration

• Follow up contracts with customers (only for OEM customers)

• Track customers’ payments if requested by FIN

• After sales service (provide spare parts, receive and resolve customer complaints, ..)

• Prepare weekly/monthly report of domestic sales to GD/ sales manager

• Distribution of contract documentation & filing in outstanding contracts file, other documents: C/O, C/Q, COC, Warranty Certificate, Letters …

• Co-ordination & distribution of manufacturing orders and pickers, delivery notes and invoices

• Maintenance of SAP, CRM, Mosaico, BO

• Control pricing, packaging, lead time, freight charge, turnover, backlog, invoicing, Updating credit status of customers, stock.

• General filing & office administration of Sales Dept.